Invoicing by Fusion Payments — QuickBooks Online
Invoices into QuickBooks Online. An import file in QuickBooks Online’s own shape, from the list you filter.
From the Invoices list, "More" → "QuickBooks import (CSV)" downloads every sent and paid invoice you are looking at as a file for QuickBooks Online’s Import invoices screen: its column names, one row per line, dates the way QuickBooks Online expects them.
- Import invoices shape
- Sent and paid only
- Line items CSV
- Payments CSV
- Invoices CSV
- A file, not a sync
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Invoicing by Fusion Payments — The file
How do I get my invoices into QuickBooks Online?
Filter the Invoices list to the invoices you want, click "More", then "QuickBooks import (CSV)". In QuickBooks Online go to Settings, Import data, Invoices, and upload the file. The columns are QuickBooks Online’s own, so the mapping step is a match.
Only sent and paid invoices are in the file: drafts and canceled invoices would create receivables in QuickBooks that do not exist. Paid invoices import as open with "Paid in full" in the Memo, so the payment can be received in QuickBooks against the right invoice.
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Discounts, spelled out
QuickBooks Online does not accept a negative line, so an invoice-level discount is written into the Memo for the bookkeeper to apply, and a line discount is folded into that line’s rate.
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Shipping becomes a row
A shipping charge imports as its own "Shipping" line.
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Customer is the company
When the customer has a company on file, that is the QuickBooks customer; otherwise the person’s name.
QuickBooks Online’s own limits
Why does QuickBooks Online refuse the import?
Two QuickBooks Online rules, not ours: it imports at most 100 invoices or 1,000 rows at a time, so narrow the list with the date pickers if the file is bigger, and it refuses invoice imports on a company that has sales tax switched on.
This is an import file, not a live connection. Nothing writes into QuickBooks on its own, and nothing in QuickBooks writes back. There is no QuickBooks Desktop file.
Invoicing by Fusion Payments — The other files
What else can I export for my accountant?
The Invoices list exports as a CSV with every filter applied, "Line items (CSV)" gives one row per line, Reports offers "Who owes you", "By month", "Top customers" and the Payments CSV, and "All as one PDF" merges up to fifty invoices into one file for printing or filing.
No export anywhere in the app carries an item’s cost or the profit on an invoice. Costs are private to the business, and exported files get forwarded.
Fusion Payments — QuickBooks Online, answered
Questions, answered plainly.
The ones we get on the phone, in the words they’re asked in.
- Index
- 04 questions
- Revision
- 2026-09
- Asked of
- A person, first
Q-01Is this a live QuickBooks sync?
No. It is an import file in QuickBooks Online’s Import invoices shape. You download it and upload it to QuickBooks Online as often as you like.
Q-02Does it work with QuickBooks Desktop?
No. There is no IIF file. The file is for QuickBooks Online.
Q-03Why are my paid invoices showing as open in QuickBooks?
By design. QuickBooks Online’s import creates invoices, not payments, so paid invoices import as open with "Paid in full" in the Memo, and the bookkeeper receives the payment in QuickBooks against it.
Q-04How do I get the payments themselves?
Reports → Payments → "Export CSV": one row per payment with date, invoice, customer, amount, surcharge, method and the processor reference.
*Answers describe the product as it runs today — not a roadmap.
Start here
Hand the bookkeeper a file they can use.
Tell us how you bill today — we set up Invoicing by Fusion Payments with your merchant account, and the exports come with it.
call: (407) 395-2832 · a person answers, not a queue
write: [email protected] · read by the people who build
* The first conversation is a reading, not a pitch — bring last month's processing statement and leave with every line on it explained. No fee, no obligation.
